FI/EN
Yes, we only charge a flat fee of €5 or €10 for invoicing. Whether you are invoicing 500€ or 8000€, We only charge a nominal service fee of 10€ for this. For small invoices (VAT 0% up to €100) the charge is only 5€. This is usually noticeably a more affordable option than using a percentage-based invoicing service.
Only separately priced additional services, such as foreign invoicing, invoicing other than in EUR currency and paying into a foreign bank account incur a small surcharge. For group invoices, the service fee is personal. The corresponding additional services (foreign invoicing, invoicing in non-EUR currency and payment to a foreign bank account) bring a small surcharge. For group invoices, the service charge is personal.
You do not need to register for the service separatelyInstead, you can start invoicing immediately. At the time of the first invoicing, we will ask you for payroll information, and registration occurs when the invoicing request has been successfully generated.
Through us, you can invoice the commission of the entire group in one invoice. Use the invoicing form to select either your own work or the remuneration of the entire group. However, it is important to note that the reward of the group must be shared among the members of the groupand the entire fee cannot be paid to one person. The service fee is charged separately to each person in connection with the payment of wages, and its amount is determined by according to the price list.
For more information on the subject, see Group invoicing.
Your invoicing requests made during office hours will be reviewed and sent to the customer within the same day. You will receive a separate email from us once we have started processing your invoicing. If a invoicing request is made outside office hours, it will be processed on the next business day.
However, it is a prerequisite for sending an invoice that has been completed correctly. If we notice any inaccuracies or errors in the invoice form, we will immediately contact the person who filled out the form, either by email or by phone.
Yes, you can invoice a foreign company through us, as long as the work is done in Finland. For this service we charge according to the price list surcharge.
If you are invoicing a company operating in the EU, we need their valid VAT ID (VAT ID) so we can send an invoice with a reverse VAT 0% rate. If the company does not have a VAT ID, we will invoice in accordance with Finland's VAT rate. Companies operating outside the EU are always invoiced at the VAT 0% rate, but the company ID must be indicated in the invoice request.
If the recipient of the invoice does not have a valid VAT number, we will apply the Finnish VAT rate for invoicing.
If you notice an error in an invoice form that has already been sent, please contact us immediately by email by replying to the invoice receipt you received, or contact info@keikkalasku.fi. Do not create a new replacement invoicing request until we have provided instructions on how to proceed. This avoids leaving the customer with two invoices.
If an incorrect invoice has already been sent to the customer, then it can be fixed easily though. Depending on the customer's invoicing system, we can send the customer a new corrected invoice and, if necessary, a credit invoice. Usually, the customer notifies if a separate credit invoice is required.
In the case of email invoices, there is always the possibility that the invoice ends up in the recipient's spam folder for example, due to security settings. If the customer says that he has not yet received an invoice, then the first thing to do is encourage him to check the spam folder or offer folder. If the invoice is still not found, then we can resend it at your request.
Disappearance of e-invoices is extremely rare, and any problems are usually related to the customer's e-invoicing system. The e-invoice cannot be sent again, so in such situations we will send the invoice to the customer by email, even if e-invoicing is his primary wish. If necessary, we will also contact the recipient of the invoice to clarify the situation.
When invoicing through the invoicing service, VAT must always be taken into account, as invoicing is done using the invoice service's business ID. Even if you are not personally liable for VAT, according to the instructions of the Tax Administration, the VAT rate for work must be taken into account when using the invoicing service.
Here is a list of the most common industries that use invoicing services and their VAT rates. The most commonly used is the VAT rate of 24% and applies to virtually all sectors, except those covered by the VAT exemption or the reduced 10% or 14% VAT rate.
VAT exemption
VAT 10%
VAT 14%
VAT 24%
All persons who use the invoicing service are classified under YEL insurance, that is, the entrepreneur's pension insurance. They have the same obligations in relation to their own pension insurance as other entrepreneurs, such as business owners. However, it is noteworthy that most people who use the invoicing service do not necessarily need to take out YEL insurance.
If your annual gross income from invoicing services or business activities in aggregate falls below £9010.80 (in 2024), you do not need to take out YEL insurance. The use of the invoicing service or other business activities must also continue continuously for at least 4 months.
Taking out YEL insurance, if necessary, is your responsibility. In addition to this, it is important for you to monitor your annual income statement because With the gig invoice, we only see the accrual in terms of the wages we pay. We can assist you in obtaining YEL insurance and, if necessary, clarify how the process will proceed. Please feel free to contact us if you need help with your YEL insurance questions.
All expenses must be presented with a receipt that meets the requirements of the Tax Administration: Photo of receipts, travel invoice (on our invoicing form) and, if necessary, other statement. Expenses should be directly related to the invoiced work performance and should be one-time. Therefore, you cannot receive tax-free expenses for purchases of tools, or other expenses that remain available to you after the work has been completed. However, you can deduct these purchases for tax purposes as income acquisition costs see. Income generation expenses.
Accessory expenses (other than travel expenses) cannot be paid tax-free. However, you can invoice for supplies from the customer. Supplies may be considered as revenue generating expenses if they are clearly expenses of a nature that the supplies cannot be used for other work or later for another purpose.
Income acquisition costs include expenses incurred in the pursuit of the profession, such as tools, professional literature, and, for example, rental of premises or training camps. By reporting these expenses on your tax return, you can deduct your total tax liability and potentially receive tax refunds.
You can declare as income acquisition expenses practically all procurement or expenses related to the maintenance/development of employment or skills. For example, a musician can declare instrument purchases as well as other expenses related to playing (sheet music, strings, picks, printer ink, iPad, etc.) as income-generating expenses. In the construction industry, tools are of course an acceptable cost of generating income. Larger purchases, such as a computer, should be reduced, in which case their expense is spread over several tax years. It is important to keep receipts for all expenses, as the Tax Administration may request them for review. For daily allowances and mileage allowances, it is also advisable to keep records.
We send all our customers a summary of how much of the gigs invoiced through us are eligible to report on their tax return as income generation expenses. The Tax Administration has set a deductible of 750€ for income-generating expenses, so tax deductions only start to take effect when income acquisition costs exceed this deductible limit. For example, if you declare an income acquisition expense of 1750€, the deductible income acquisition expense is considered to be 1000€ (1750€ - 750€ = 1000€). For many people who work in gigs, this deductible is exceeded quite quickly, so you should definitely report income acquisition expenses on your tax return.
You can invoice the entire group commission, in which case the customer receives one invoice on behalf of the entire group. Group invoicing is particularly popular when processing musician performance fees, but it also works for other groups. In the group invoice, the commission is distributed among the groups in the manner prescribed by the company that sent the invoice, and everyone gets paid into their own account.
Making group invoicing is effortless. On the second page of the invoicing form, first select 'Group work'and you put the name of the group next to it. On page three of this page, it is possible to add other persons to the form under 'Additional person for group invoicing'. For other persons, only the first name, surname and postal address must be used. If other parties are already registered with our service, regardless of the e-mail addresses they have previously indicated.
If new employees are included in the group invoice, we will send them instructions to provide salary payment information. The invoicer must not provide other people's salary payment information. It is important to note that your personal data will not be re-entered on page three, so the invoicing factor will be added to the group invoice automatically.
There are two options for distributing the reward: equilateral (the form performs the allocation automatically) or other desired distribution methodThis allows the reward to be distributed as desired among the groups. The fees are paid to each person's own account, taking into account the tax rates on tax cards per person. Any reimbursement of expenses, such as travel expenses, must be reported at the time of invoicing for all members of the group.
Once the invoicing entity has paid the invoice, it will be processed and paid automatically through our service. If some members of the group do not have salary payment information, it does not delay the salary payments of others. In the case of incomplete payroll data, we send a survey by e-mail to anyone whose data is missing or who needs to be updated.
However, if one or more members of the group have their own company, they must invoice their own share through the gig invoice. These persons shall be entered on the form as statutory invoices, while other members of the group shall be marked as wage earners.
Invoicing instructions will be sent to pass-through invoicing after Giikkalinku has received payment from the customer and the group fee has been calculated.
The invoice must be on the pre-collection register for the invoice to be paid.
In principle, the group's remuneration must always be divided somehow between the group in order to properly allocate the payment for income tax purposes. Paying the entire group premium to one would falsely burden the person's income tax as well as the YEL obligation. As the father of this, any own payments from this person to other members of the group are effectively “undeclared” payments.